Junior Admin Assistant (National)

Location: EuroCham Cambodia
Career Level:
Employment Type: Full Time
Application Deadline: Wed 09 November, 2022

ABOUT EUROCHAM

The European Chamber of Commerce in Cambodia is a not-for-profit organisation funded by the European Union. Our mandate is to enhance trade and investment relations between the EU Member States and Cambodia through a range of advocacy initiatives, outreach activities, and business support services. We are seeking applications from individuals with a highly analytical mindset and excellent writing and research skills to become our Junior MarketResearch Analyst. This position sits between the business and political spheres and will involve supporting the entry of European companies into the market and supporting the EuroChamteam in representing the interests of the European business community vis-à-vis the Royal Government of Cambodia.

Reporting:

The Junoir Admin Assistantreportsdirectly to the accountant, under the overall authority of the Executive Director.

Position Summary:

The Junior Admin Assistantfocuses specifically on providing admin support to the entire team. She or he will be principally responsible for admin, and logistic tasks. To accomplish this task, the recipient works with the accountant to develop and implement administrative processes.

JOB DESCRIPTION

The recipient is expected to implement all of the administrative activities that facilitate the smooth running of the office.

Logistic Tasks:

Participating –on request -in the organization of monthly events and forums, notably for logistic
Liaising with the landlord and maintenance team•Liaising with the IT team
Maintaining the condition of the office and arranging for necessary repairs
Organizing the office layout (stationery, office supply, kitchen supply, furniture,and equipment)•Inventory of supplies
Booking transports and accommodations needed
Managing various corporate accounts, notably:
- Grab,
- Smart,
- Internet services providers (ISP), Premises insurance

Reception Tasks:

Acting as focal point responding to email and phone calls
Orientation of the visitors
Managing the meeting-room bookings and meeting-rooms set-up
Arranging appointments and organizing meetings
Managing the Led AdvertisingDisplayTotem

Administrative Tasks:

Liaising with local authorities, clients, and suppliers
Updating the information hub regarding templates and key team documents (Teams)
Letters’ recording•Contracts’ classification and recording
Managing and updating the inventory (equipment, furnitures..) HR Tasks

HR Tasks:

Job announcements
Recording HR documents (notably Job announcement JD, Letter of motivation or Cover Letter, CV, Candidature Evaluation Form, ID/Passport, corporate ID picture, contracts, annual performance review, termination or resignation letters, employee handover forms, employment certificate)
Maintaining HR Locker system and assisting in editing timesheet
Providing team members with building passes and business cards
Filling the contract templates for new employees (in Khmer and English)
National Social Security Fund (NSSF) employees registration
Informing LabourAutomated Central Management System (LACMS) MoLVT registration
Ensuring the Business Visa Extension (for foreigners only)
Preparing the annual Foreign Employees quota request with the MLVT
Updating the shared Office Directory
Preparing Employment Certificate
Securing medical appointments for Health certificates for work permit renewal request with MoH certified hospitals
Organizing the Induction process for new employees

Support to the Finance Team:

Following up on AR collection
Liaising with Grab delivery
Following-up / collect payment

General Support:

Other tasks as necessary

Adaptability and strong willingness to learn
Strong organizational skills, ability to switch between multiple tasks and retain knowledge across a broad range of topics
Ability to maintain confidentiality with respect to the organization's internal rules
Completed an academic degree or a related vocational training
Knowledge of Microsoft Office
Ability to develop and leverage a network
High levels of accuracy and attention to detail
Good level of English & Khmer;

Desirable