Posted by: BritCham Cambodia

Job Details
  • Location: Phnom Penh
  • Career Level:
  • Employment Type: Full Time
  • Salary Range:
  • Start Date: Mon 02 December, 2019
  • Application Deadline: Fri 13 December, 2019
Job Description

1.  Job Outline

Subject to the terms and conditions of this Agreement, the Chamber hereby retains the Executive Assistant; Finance & Admin to assist in managing the day-to-day activities of the chamber, ensuring an efficient, productive, secure, and confidential work environment.

Support to Executive Director 20%:

  • Support communications with external parties, managing and monitoring priorities and schedule including meetings, travel, and pending tasks and responsibilities; stays cognizant of changing situations and priorities, makes independent decisions on re-balancing administrative support.
  • Creation of draft PowerPoint presentations and other presentations as needed
  • Actively promote the chamber at networking events and via communications to attract new members

Membership Coordinator (15%):

  • Support in managing all general enquiries to the Chamber about membership and manage current members enquiries
  • Maintain the Membership database and provide updates on upcoming and expiring memberships.
  • Implement the membership application workflow as required for new and departing members

Administrative & HR Support (15%):

  • Provide support in all HR matters (i.e employment contracts and new hire, internal staff training, updating employees queries on HR matters, compensations, annual leave and medical leave)
  • Responsible for record keeping, management and ensuring that logistical banking documents, approvals, and correspondences are current, centralized, and compliant with local, federal, donor, organizational, and bank policies and requirements.
  • Manage the inventory of marketing materials and office supplies

Events (10%):

Support the delivery of all Chamber events

  • Event registration and Sign-in
  • Collecting payment pre and during the event, ensuring there is sufficient float (pre arranged with finance)
  • Ensuring marketing materials and merchandise are present at events

Finance (40%):

  • Summarize the Chamber’s petty cash expenses (with accompanying original supporting documents) regularly.
  • Input into QuickBooks the Chamber’s expenses for both Chamber and DIT transactions regularly
  • Invoice, collect payment and issue receipts for membership fees, event fees, sponsorship fees for the Chamber
  • Deposit funds into the Chamber’s bank account, including cross-checking of bank funds with QuickBooks.
  • Perform monthly bank reconciliations
  • Support the Finance Committee and the Executive Director for reports
  • Assist in the collection of money at events
  • Report on Profit and Loss for each event after each event
  • Payment to supplier/ catering or venue partners
  • Monitor charges to the grant funds from DIT
  • Monitor grant fund balance
Requirements
How to Apply

Submit your CV and application letter to info@britchamcambodia.org